Time zones: EST (UTC -5), CST (UTC -6), MST (UTC -7), PST (UTC -8), AKST (UTC -9), HST (UTC -10)
We are seeking a proactive and detail-oriented Personal Assistant to provide comprehensive support to the CEO of McKinney Hardwood Lumber. The ideal candidate will excel in managing various administrative tasks, coordinating schedules, handling communications, and contributing to the overall success of the CEOs office.
Location: Remote (Northeast United States)
- Calendar Management: Maintain the CEOs calendar, scheduling appointments, meetings, and events. Ensure efficient time management and coordination of commitments.
- Communication: Act as a primary point of contact for internal and external communication, filtering and prioritizing messages, responding on behalf of the CEO when necessary.
- Travel Arrangements: Coordinate complex travel arrangements, including flights, accommodations, and ground transportation. Prepare itineraries and travel documents.
- Meeting Support: Prepare meeting agendas, documents, and presentations. Attend meetings as required, take minutes, and follow up on action items.
- Information Management: Organize and maintain confidential files, documents, and records. Assist in preparing reports and presentations as needed.
- Correspondence: Draft and edit emails, letters, and other correspondence on behalf of the CEO. Ensure accuracy and professionalism in all communication.
- Project Coordination: Assist in various projects, coordinating efforts across departments and teams. Track project timelines and deliverables.
- Prioritization: Assist the CEO in prioritizing tasks, managing deadlines, and ensuring timely completion of key projects.
- Confidentiality: Handle sensitive information with the utmost discretion and maintain a high level of confidentiality at all times.
- Bachelors degree in business administration, communication, or a related field preferred.
- Proven experience as an executive assistant, personal assistant, or similar role supporting senior management.
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite and other relevant software.
- Detail-oriented with a proactive and flexible approach to problem-solving.
- Ability to multitask, manage priorities, and meet deadlines in a fast-paced environment.
- Professionalism and ability to interact with individuals at all levels.
- High level of integrity and ability to handle confidential information.
- Knowledge of the lumber or manufacturing industry is a plus.
- Competitive salary based on experience.
- Comprehensive benefits package, including health, dental, and retirement plans.
- Opportunity to work closely with senior leadership and gain valuable industry experience.
To apply for the Personal Assistant to the CEO position at McKinney Hardwood Lumber, please send your resume to firstname.lastname@example.org